Job Description

This is a remote position.

Office Manager - Waldron Designs LLC

Applications Now Being Accepted | Position to be Filled October/November 2025

About Waldron Designs

Waldron Designs is a full-service architecture and interior design studio based on Vashon Island, serving residential clients throughout the Pacific Northwest. With over 30 years of combined experience, we specialize in projects that prioritize environmental responsibility, accessibility, and beautiful, functional design.

Our interdisciplinary team combines architectural expertise with interior design mastery, handling everything from concept through construction administration. We're passionate about creating spaces that seamlessly integrate beauty, functionality, environmental responsibility, and accessibility—spaces that connect people to nature while serving their unique needs and lifestyle.

As a LEED-certified and Living in Place certified practice, we bring technical expertise alongside creative vision to deliver exceptional residential renovations, additions, and new construction projects.

Position Overview

We are seeking a detail-oriented and proactive Office Manager to join our team part-time. This role is essential to supporting our design operations and ensuring smooth project delivery for our clients throughout the Pacific Northwest.

Key Responsibilities

• Manage project documentation and filing systems
  
• Coordinate client communications and scheduling
  
• Support project management workflows using Zoho Projects and Zoho Books
  
• Handle invoicing, retainer tracking, and basic bookkeeping tasks
  
• Assist with permit applications and regulatory submissions
  
• Maintain vendor relationships and procurement records
  
• Support marketing initiatives and social media coordination
  
• Provide general administrative support to design team
  

Application Timeline

We are currently accepting applications and will keep all submissions on file for consideration. Interviews will begin in September 2025, with the position expected to start in October/November 2025. This advance notice allows us to find the right fit for our team while giving candidates time to plan accordingly.

To Apply

Please submit your resume, cover letter, and three professional references  (applications will not be accepted via phone or email). In your cover letter, please explain why you're interested in working with a sustainable design firm and how your skills would contribute to our mission.

Please note: We do not accept phone inquiries regarding this position. All communication will be conducted through our application portal.

Requirements

Required Qualifications

• 2+ years of administrative experience, preferably in professional services
  
• Proficiency in project management software (Zoho experience preferred)
  
• Strong written and verbal communication skills
  
• Excellent organizational abilities and attention to detail
  
• Experience with basic bookkeeping and invoicing
  
• Comfortable with technology and learning new software systems
  
• Ability to work independently in a small team environment
  

Preferred Qualifications

• Experience in architecture, design, or construction industry
  
• Knowledge of permit processes and regulatory requirements
  
• Familiarity with sustainable design practices
  
• Social media and marketing support experience
  
• Local Pacific Northwest knowledge
  

Benefits

Compensation & Work Arrangement

• Position Type: Part-time, Remote (15 hours per week)
  
• Schedule: Flexible hours within business days, with core availability during PST business hours
  
• Salary: $22,500 - $35,000 annually ($1,875 - $2,917/month), depending on experience
  
• Benefits: Paid sick leave per Washington State requirements
  
• Work Setup: Fully remote with occasional virtual team meetings
  
• Equipment: BYOD policy with technology stipend available
  

What We Offer

• Opportunity to work with a respected, award-winning design firm
  
• Collaborative, creative work environment
  
• Professional development opportunities
  
• Flexible remote work arrangement
  
• Competitive compensation based on experience
  
• Medical/dental benefits available upon transition to full-time status
  

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